The management of board documents is a challenge, especially when the information is distributed and shared across multiple platforms and devices. When board members are able to access an online platform for managing boards, they can view materials on any device and in real time. They can collaborate on the document in workrooms or committees as well as add notes, interact with their fellow board members, and monitor the progress of the project, while ensuring that the most recent version of the document my website is used during meetings. This assists boards in making well-informed decisions and keeps their members in the loop between meetings.

Board portals also permit directors and meeting organizers to share links to meeting materials, agendas, and other documents in a safe manner prior to a scheduled meeting. This means that directors do not have to print or email lengthy outdated documents that are difficult to find in their inboxes. Board directors can access and review information about an agenda item from their desktops, tablets or mobile phones.

These materials can also be stored in one place which is easy to navigate, and is available at any time between meetings. The board can also make use of built-in annotation tools to mark their books of materials and these will stay synced across all their devices. They also have the option of hiding personal notes and annotations if needed. And if a member’s device is lost or stolen, administrators can remotely wipe the data to protect sensitive information.

Board document management is an essential part of the job description of any board. It’s never been more crucial, given the current cybersecurity environment. With the right tools it’s easier than any time for directors on boards to keep their directors motivated and ensure that all their vital information is secure.